Preconstruction, permits and responsibilities before mobilization

Identify the authority for the actual address

Start with the property address and municipality. In Miami-Dade, official guidance distinguishes city building and zoning jurisdiction from unincorporated county jurisdiction. Broward publishes building-official contacts; Palm Beach County provides guidance to distinguish municipal and unincorporated properties. Use those starting points to reach the correct local office.

The service areas page describes where ARCHE GROUP considers projects. A service-area page does not establish which permits apply to an individual property.

Review the scope with the responsible professionals

Give the design team and prospective contractor the same current drawings, existing-condition information and intended use. Ask the local authority which approvals the actual work needs. Do not infer that an interior project needs no permit from the word “interior” or from a similar project elsewhere.

For commercial premises, include landlord requirements and ask about any separate building, fire, use or occupancy reviews. Miami-Dade’s official hub describes multiple review pathways; the combination for your project must be confirmed.

Assign tasks instead of assuming ownership

Create a responsibility list for application preparation, required design responses, fees, purchasing, site arrangements and inspection coordination. The applicable requirements and executed agreements determine who is responsible. A planning list does not transfer professional or contractual duties.

• Item or approval being tracked
• Person responsible for preparing or answering it
• Person authorized to make the owner decision
• Current evidence or document revision
• Status, next action and readiness dependency

Review Architect and contractor responsibilities before assigning tasks between the teams.

Resolve purchasing and site readiness

Identify product selections, approved alternatives and owner-supplied items. Review delivery access, storage, working hours, temporary arrangements and protection. Agree how the contractor obtains current information and raises a question before it becomes field rework.

Illustrative example: a restaurant tenant has drawings but has not confirmed landlord approval or specialist equipment selections. Record these as open items with owners; do not describe the project as ready to mobilize just because a construction proposal has been received.

Check records and credentials

Use official permit information for the correct jurisdiction and check the proposed contracting parties through Florida DBPR. Review the individual license record and associated business. Ask the relevant parties to confirm appropriate insurance and project-specific qualifications. These are checks to perform, not statements that ARCHE GROUP credentials have already been verified.

Hold a readiness conversation

Before setting a mobilization commitment, review the agreed scope and the evidence available for each dependency. Identify what is resolved, what remains open and the conditions under which the next activity can proceed.

• Contract scope and accepted clarifications identified
• Relevant drawings and design contacts available
• Required approvals and their actual status checked
• Selections, purchases and access arrangements coordinated
• Remaining risks assigned to a person and next action
• Inspection and closeout expectations discussed

Prepare the contractor handoff

Architect and contractor responsibilities explains where design questions and construction questions belong. ARCHE GROUP receives architectural plans prepared by other professionals and reviews the opportunity for estimating and construction execution; architectural design is a separate engagement.